AU Legal Admin Assistant

Philippines

Permanent / Full Time

We are looking for a highly organized and detail-oriented Legal Administrative Assistant to support our Australian law firm client.

In this role, you will work closely with the Legal Team, assisting with a variety of administrative tasks such as invoicing, document filing, and workflow management to ensure smooth and efficient operations.

Responsibilities:

Financial & Billing Support

Prepare, review, and send invoices and client emails per firm billing procedures.
Monitor unpaid invoices and Trust Money Requests; follow up with clients and process online payments.
Track and update matter-related financial issues and assist Legal Assistants with resolutions.
Process Trust Transfers, Payment Requests, and matter-related Office Account payments.
Prepare and send Trust Statements; support annual mail-outs and fee increase communications.
Assist in setting up approved client payment arrangements.

Lead Management & Workflow Support

Assist Legal Assistants with managing and actioning tasks for new client follow-ups and conversions using CLIO Grow.
Execute lead conversion activities, follow up with prospects and referrals, and escalate stalled or aged leads.
Support administrative tasks in the client onboarding process.

Matter Support & Administration

Open new client files in LEAP and assist Legal Assistants with Engagement Letters and Legal Services Agreements.
Support legal processes, appointment scheduling, and matter finalisation, including refunding surplus Trust balances and archiving files.
Ensure accurate data entry in compliance with firm guidelines.

Electronic File Management

Maintain and organize electronic files in LEAP per firm guidelines.
Add and update client details, ensuring accurate data and avoiding duplicates.
Ensure documents are correctly saved, labeled, and shared via LawConnect or SharePoint as directed.

Document & Process Support

Review, proof, and format legal documents and draft correspondence.

Team Support

Assist Legal Assistants with daily tasks and ad hoc administrative work.
Escalate unclear issues promptly and maintain professional communication during working hours.

Required Skills & Experience

Excellent written and verbal English communication skills.
Minimum of 2 years’ experience in an administrative, finance administrative, or operations support role is highly regarded.
Experience working with Australian businesses or professional services is preferred.
Previous experience as a Legal Assistant or within the legal industry is highly ideal.
Strong attention to detail and a high level of discretion when handling sensitive information.
Confident user of cloud-based tools and Microsoft Office 365.
Ability to manage competing priorities, meet deadlines, and follow through on tasks.
Mindset for continuous improvement and comfort working in a structured, process-driven environment.
Previous experience with LEAP Legal Software is a plus.

Work Arrangement: Primarily work-from-home, but must be willing to work on-site as needed in Eastwood, Quezon City.
Schedule: Monday to Friday, AU Shift (7:00 AM to 3:00 PM MNL)

Join Frontline Accounting and be part of our team to Embrace the Future Ahead: Where Possibilities Begin!

Apply Now

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