AU Executive Assistant (WFH)
Philippines
Permanent / Full Time
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to executive leadership. This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of tasks in a fast-paced environment.
Responsibilities:
- Calendar & Scheduling Management: Coordinate complex calendars, schedule meetings, appointments, and internal/external events to ensure optimal time management.
- Travel Coordination: Arrange comprehensive travel plans including flights, accommodations, ground transportation, and itineraries.
- Communication Management: Manage email correspondence and phone communications with professionalism, discretion, and a strong sense of confidentiality.
- Personal Support: Assist with personal errands and tasks as needed to support the executive's day-to-day needs.
- Team and Office Support: Provide administrative assistance to team members and contribute to the smooth operation of the office through various support activities.
- Administrative Operations: Perform general administrative duties, including document preparation, file management, and expense tracking to support efficient office operations.
Qualifications:
- Proven, minimum of 3 to 5 years’ experience in an executive assistant or similar administrative role
- High level of discretion and confidentiality
- Proficiency with office software and scheduling tools
- Ability to adapt to changing priorities and multitask effectively
- Excellent task management skills, with a focus on delivering results.
- Ability to thrive in a fast-paced, ever-changing work environment.
- Competent with Office 365
- Basic understanding of CRM
- Excellent communication and interpersonal skills
Schedule: Monday to Friday, AU (7:00 AM to 3:00 PM MNL)
Work Arrangement: Permanent WFH (must be willing to work onsite in our office in Eastwood, Quezon City as needed)
Join Frontline Accounting and be part of our team to Embrace the Future Ahead: Where Possibilities Begin!
