AU Administrative Assistant (WFH)

In this role, you will be responsible for assisting the client in various administrative tasks to ensure the smooth running of their business operations. 
 
 
Duties and Responsibilities:
 
Assistance to Company Secretary, including:

• Drafting/updating Directors Resolutions and board minutes (where applicable)
• Circulating resolutions via DocuSign and ensuring documents are signed in a timely manner
• Keeping Australian Securities & Investment Commission (ASIC) records up to date and pulling current org detail reports that various Intertek Business lines request as part of customer contracts, contract signing and KYC
• Preparing ASIC forms for company updates (share subscriptions, change of director details (new directors/resigning directors, change of address)
• Preparing ASIC form and submitting audited financial statements
• Tracking statutory deadlines for ASIC annual company payments and also tracking business name renewals
• Tracking contracts that need review/updating and signing
• Compiling information and forms for compliance purposes with respect to New Zealand, Fiji, Papua New Guinea, Solomon Islands and Timor Leste. Ensuring all details and lodgments are up to date and fees are paid on time. Includes liaising with Intertek Accounts Payable team to ensure payments are processed in a timely manner
• Updating agreements/contracts for my review (I will provide instructions and guidance on what to update) and then PDF'ing and getting documents ready for DocuSign to signing parties

Assistance with insurance matters, which includes renewals and insurance claims. This encompasses:

• Collating and pulling relevant data from ERP system and other sources and liaising with business line finance managers to confirm adequate insurance cover is sought (e.g. fixed assets, motor vehicles, business travel);
• Updating workbook for every site (Australia, PNG, NZ, Fiji) Intertek operate in (will include pulling fixed asset values, revenue, payroll costs, headcount per site etc)
• Assisting with insurance brokers' information requests throughout the year
• Assisting with completing insurance claims (checking against what needs to be completed) and having it ready for review/signing
• Assisting with various administrative tasks with guidance provided

Assistance with administrative tax matters includes:

• Assisting not only the tax manager but two senior tax accountants in Australia on other administrative tasks (e.g. tax residency certificate requests, updating letters to various tax authorities)
• Updating spreadsheets for half-year, year-end tax reporting that ultimately goes to London head office team to assist with external audits
• Assisting with balance sheet reconciliations across various companies in different countries (Australia, NZ, Fiji, PNG).

 
 
Requirements:

• Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma or Professional Degree
• At least 3 years of working experience in the related field is required for this position 
• With experience working for an Australian and/or multinational company
• Proficient in using Microsoft Office Suite and Adobe
• Familiarity with the accounting industry and knowledge of basic accounting principles is a plus
• Exceptional organizational and time management skills
• Attention to detail and high level of accuracy in work
• Excellent communication and interpersonal skills
• Must have a fast and stable internet connection for a work from home arrangement

 
Location: Global One Building, Eastwood, Libis, Quezon City
Schedule: Monday to Friday, AU (7:00 AM to 3:00 PM MNL)
Work Arrangement: Work-from-Home
 
Join Frontline Accounting and be part of our team to Embrace the Future Ahead: Where Possibilities Begin!