AU Administrative Assistant (Hybrid)
Philippines
Permanent / Full Time
We are seeking a highly organized and detail-oriented Administrative Assistant!
In this role, you will be responsible for managing the shared team inboxes. Your ability to triage communications, coordinate task follow-ups, and streamline administrative systems will help ensure operational efficiency and responsiveness.
Duties and Responsibilities:
- Tag, assign, and track emails from shared inboxes to ensure proper action and timely resolution.
- Identify common email themes and propose standard templates or macros to streamline responses.
- Develop and maintain process documentation, including how-to guides, flowcharts, and escalation pathways.
- Track and follow up on assigned actions from emails, ensuring end-to-end visibility and closure.
- Identify inefficiencies in team processes and recommend automation or improvements.
Requirements:
- Candidate must possess at least a bachelor’s degree
- At least 1 year of working experience in the related field is required for this position
- Familiarity with email management tools such as Microsoft Outlook, Gmail, or other shared inbox platforms is ideal
- Exceptional organizational and time management skills
- Have a positive attitude, willing to learn and collaborate with the team
- Be able to communicate well in different situations both verbally and written
- Be able to manage workflow and priorities
- Display initiative
- Attention to detail and high level of accuracy in work
- Must be willing to work on fixed AU shift, Monday to Friday (7:00 AM to 3:00 PM)
- Must have a stable internet connection for a hybrid arrangement (onsite daily for the first month before transitioning to a hybrid setup thereafter). The designated remote work area must be in a private room, separate from shared spaces used by other household members.
Location: Global One Building, Eastwood, Libis, Quezon City
Schedule: AU (7:00 AM to 3:00 PM MNL)
Work Arrangement: Hybrid (onsite during the first month then will transition to onsite thrice every week)
Join Frontline Accounting and be part of our team to Embrace the Future Ahead: Where Possibilities Begin!
