Administrative Assistant (Onsite)
We are seeking a highly organized and detail-oriented Administrative Assistant to support internal coordination, documentation management, reporting, and operational tracking across the business.
This role requires strong administrative capability, systems thinking, and the ability to manage multiple trackers, reports, and internal requests accurately and efficiently.
The ideal candidate is structured, proactive, and confident in maintaining organized documentation and monitoring workflows.
Key Responsibilities:
1. Administrative & Operational Support
- Provide day-to-day administrative support to internal stakeholders
- Assist in preparing internal documentation, reports, and summaries
- Monitor deadlines and ensure follow-ups are completed
- Support budget request preparation and tracking of approvals
2. Systems & Tracker Management
- Create and maintain structured tracking files (Excel-based dashboards, logs, monitoring sheets)
- Ensure data accuracy and consistency across internal systems
- Maintain and update internal databases
- Generate simple performance and activity reports as required
3. Event & Activity Monitoring
- Monitor internal and external activities (e.g., conferences, partnerships, engagements)
- Track deliverables, timelines, and key requirements
- Maintain activity calendars and milestone trackers
4. File & Process Organisation
- Organise and maintain shared drives and digital filing systems
- Clean up outdated files and standardise naming conventions
- Assist in documenting and maintaining internal process manuals
- Ensure documentation is audit-ready and easy to locate
5. Coordination & Logistics
- Assist with scheduling meetings and coordinating calendars
- Support travel bookings and accommodation arrangements (when required)
- Liaise with vendors or external partners for documentation and coordination
Required Qualifications:
- Minimum 2 years’ experience in an administrative, coordination, or office support role
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Must be confident in Excel (formulas, formatting, structured trackers)
- Highly organized with strong attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and deadlines independently
Nice to Have:
- Familiarity with Salesforce
- Experience using Trello or similar task management tools
- Basic familiarity with Mailchimp or email management platforms
- Experience preparing structured reports and dashboards
Schedule: Monday to Friday, 7:00 AM to 3:00 PM
Work Arrangement: Onsite (Office-based)
Join Frontline Accounting and be part of our team to Embrace the Future Ahead: Where Possibilities Begin!
